Responsible for the collection, processing, evaluation and reporting of incoming Serious Adverse Event (SAE) data according to applicable regulatory guidelines/requirements, Worldwide Standard Operating Procedures (SOPs) and project specific instructions. Serves as Lead PV Associate on moderate to large sized studies that are moderate to complex in scope of work with moderate support from senior staff.

What you will do

• Author Safety Management Plan for assigned studies
• Attend and present at Investigator Meetings
• Review incoming SAE data for completeness and accuracy
• Perform data entry in the Safety Database and/or complete applicable tracking of incoming safety information
• Perform QC of SAEs processed by other PV Associates
• Generate regulatory reports and perform safety submissions as needed

What you will bring to the role

• Strong understanding of medical and scientific terminology, of the principles of clinical assessment of adverse drug events, of international regulations and of reporting requirements
• Strong understanding of computer technology, and management of relational database systems, including extraction of data
• Excellent organizational skills and ability to handle multiple competing priorities within tight timelines
• Consistently demonstrates commitment, dependability, cooperation, adaptability and flexibility in executing daily tasks and responsibilities

Your experience

• Minimum of 3 years of pharmacovigilance experience (pre-approval clinical trials)
• Bachelor’s degree in science related field, nursing or equivalent combination of relevant education and experience
• Computer literacy and strong working knowledge of MS Office applications (Excel, PowerPoint, Word)
• Excellent written and verbal communication skills
• Excellent organization skills and attention to detail
• Demonstrated ability to handle multiple competing priorities while adhering to applicable timelines
• Ability to work independently, prioritize work effectively and work successfully in matrix team environment
• Ability and willingness for potential limited travel (domestic and international) as needed (attend Investigator Meeting, project kick-off meeting and/or bid defense meeting)
• Fluent in written and verbal English

Responsible for the collection, processing, evaluation and reporting of incoming Serious Adverse Event (SAE) data according to applicable regulatory guidelines/requirements, Worldwide Standard Operating Procedures (SOPs) and project specific instructions. Serves as Lead PV Associate on moderate to large sized studies that are moderate to complex in scope of work with moderate support from senior staff.

What you will do

• Author Safety Management Plan for assigned studies
• Attend and present at Investigator Meetings
• Review incoming SAE data for completeness and accuracy
• Perform data entry in the Safety Database and/or complete applicable tracking of incoming safety information
• Perform QC of SAEs processed by other PV Associates
• Generate regulatory reports and perform safety submissions as needed

What you will bring to the role

• Strong understanding of medical and scientific terminology, of the principles of clinical assessment of adverse drug events, of international regulations and of reporting requirements
• Strong understanding of computer technology, and management of relational database systems, including extraction of data
• Excellent organizational skills and ability to handle multiple competing priorities within tight timelines
• Consistently demonstrates commitment, dependability, cooperation, adaptability and flexibility in executing daily tasks and responsibilities

Your experience

• Minimum of 3 years of pharmacovigilance experience (pre-approval clinical trials)
• Bachelor’s degree in science related field, nursing or equivalent combination of relevant education and experience
• Computer literacy and strong working knowledge of MS Office applications (Excel, PowerPoint, Word)
• Excellent written and verbal communication skills
• Excellent organization skills and attention to detail
• Demonstrated ability to handle multiple competing priorities while adhering to applicable timelines
• Ability to work independently, prioritize work effectively and work successfully in matrix team environment
• Ability and willingness for potential limited travel (domestic and international) as needed (attend Investigator Meeting, project kick-off meeting and/or bid defense meeting)
• Fluent in written and verbal English

Our operation is strategically located in one of the largest metropolitan areas in the world, allowing us to access a broad, diverse, and highly skilled workforce.

Value Package for the Professional

• Compensation: R$ 3,500.00
• Structured career plan: real opportunities for growth into leadership positions
• Professional stability: permanent position with a long-term focus
• Continuous development: regular technical and behavioral training
• Multicultural and dynamic environment with international exposure

Mandatory Requirements

• Fluent English (C1 or C2 level, both spoken and written) – will be assessed during the process
• Clear, professional, and objective communication skills
• Strong organizational skills, productivity focus, and multitasking ability
• Proficiency in Microsoft Office Suite
• Familiarity with CRM systems, project management tools, or automation tools
• 1 year experience in related roles

General Job Information

• Schedule: Monday to Friday, from 12:00 PM to 9:00 PM (Brasília time)
• Employment type: Full-time
• Work model: 100% remote

Key Responsibilities

You will act as a strategic remote support professional for our clients in the United States, focusing on operational efficiency, service excellence, and commercial support. Responsibilities include:

Executive and Administrative Support

• Managing calendars, meetings, and appointments
• Handling corporate emails and preparing executive reports
• Supporting administrative routines

International Recruitment

• Sourcing and screening candidates for U.S.-based roles
• Conducting cold calls, interviews, and follow-ups
• Scheduling interviews and onboarding processes
• Updating and maintaining databases

Commercial Support

• Prospecting and qualifying leads
• Conducting market research and interacting via CRM, email, and LinkedIn
• Assisting with sales reports and forecasts

Customer Experience (CX)

• Providing support via phone, email, and chat
• Efficiently resolving customer requests
• Collecting feedback and supporting retention strategies

Project Management (PMO)

• Assisting with timelines, meetings, and task delegation
• Updating documents and tracking deliverables
• Supporting social media, content creation, and data entry

Accounts Receivable (Finance)

• Issuing and sending invoices
• Monitoring payments and tracking outstanding balances
• Assisting in preparing financial reports

Desired Profile

• Analytical, resilient, and strategic mindset
• Ability to adapt to different demands and industries
• Interest in building a long-term international career

How to Apply

Submit your application and become part of a team committed to excellence, connecting professionals with leading companies in the international market.

If you are selected to move forward in the process, we will contact you via LinkedIn.

At Virtual Latinos, we connect experienced professionals from Latin America with growing companies in the U.S., Canada, and beyond that are building distributed remote teams. Our community includes more than 5,000+ professionals hired and 2,500+ companies that rely on Virtual Latinos to find skilled remote talent.

Join a community where you'll learn, connect with like-minded professionals, and access real remote opportunities with top North American companies.

Highlight Role of the Week!

Job Title: Administrative Assistant

Pay Rate LinkedIn style:

Part-time Monthly Rates: $800 to $1,280 (20 hours per week)

Full-time Monthly Rates: $1,600 to $2,560 (40 hours per week)

The monthly salary range posted is stipulated as an average monthly income. However, all jobs at Virtual Latinos are hourly-based, and payments are calculated based on the number of hours a person works daily. We pay our Virtual Professionals every 2 weeks through third-party platforms. The hourly rate range of the position is $10- $16, depending on experience. Once a rate has been offered to you, it is non-negotiable.

Work Schedule:

The work schedule will vary depending on the job position you apply for, as it will be based on the client's requested schedule. All our clients are in the U.S., and work schedules will be in the U.S. time zone.

Job Summary:

The Administrative Assistant will be responsible for providing administrative and customer service support, coordinating schedules, maintaining communication with internal and external teams, and managing tasks in a dynamic environment. The ideal candidate will be tech-savvy, detail-oriented, and proactive, supporting the client in a variety of tasks to ensure smooth daily operations.

Job Tasks:

• Calendar Management: Organize schedules, book meetings, and keep calendars up to date.
• Email Management: Review, prioritize, and organize emails professionally.
• Task Tracking: Monitor tasks and deadlines using project management tools.
• Documentation: Prepare reports, take meeting notes, and maintain organized digital files.
• Customer Support: Communicate with clients and teams via email, chat, and phone as needed.
• Research Assistance: Support with gathering information and summarizing findings when required.
• General Admin: Assist with ad-hoc administrative and support tasks as assigned.

Qualifications:

• 1 year of related experience and/or a related degree.
• Excellent written and verbal communication skills in English.
• Ability to excel in a fast-paced environment.
• Strong organizational abilities.
• Meticulous attention to detail.
• Collaborative team spirit.
• Commitment to confidentiality.
• A quiet, private workspace.
• Must be at least 21 years old.

Software:

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.)
• WhatsApp
• Asana
• Miro
• Canva
• AI tools (flexible)
• Open to other tools as needed

Languages:

• English mandatory
• Portuguese mandatory

Next Steps:

• Send your easy apply
• We will reach out and send you a form to send in your full application
• Get accepted into our community to have access to all our job offers
• Apply to the job offers of your interest
• Get interviewed
• Start working in your dream job!

Assistente Administrativo para o internacional de propriedade industrial para atuação junto ao INPI – Instituto Nacional da Propriedade Industrial / OMPI – Organização Mundial da Propriedade Industrial

Atividades:

Auxílio no atendimento a clientes estrangeiros, auxílio no contato com correspondentes estrangeiros;
Buscas de anterioridadede marcas;
Controle de processos administrativos de marcas e patentes;
Acompanhamento de despachos e providências;
cadastros de processos para acompanhamento;
Depósitos de marcas e patentes no Brasil e no exterior;
Depósito PCT;
Elaboração de e-mails, comunicados e pautas informativas;
pesquisas na área da propriedade industrial no Brasil e no exterior;
controle de prazos;
emissão de taxas federais;
execução de protocolo de marcas e patentes;
elaboração de razões simples para petições de recurso, oposições, nulidades administrativas, cessão e transferência etc.

Requisitos:

· Experiência de atuação no INPI – marcas e patentes (será testada)

· Experiência de atuação na OMPI – Protocolo de Madrid e PCT (será testada)

· Conhecimento dos sistemas Apol e Webseek

· Inglês avançado

· Trabalho em equipe

· Excelente comunicação verbal e escrita

· Proatividade

· Dinamismo

· Agilidade

Benefícios:

· Auxílio alimentação

· Vale transporte ou vaga na garagem

· Plano de saúde médico e odontológico

· Participação nos resultados mensais e semestrais